PLANNING COUNCIL MEMBERSHIP

The Planning Council needs a membership committee and a clear and open nominations process to choose new Planning Council members and to replace members when a member’s term ends or the person resigns. This includes making sure that the Planning Council membership overall and the consumer membership meet the requirements of reflectiveness—having characteristics that reflect the local epidemic in such areas as race, ethnicity, gender, and age, and representation—filling the required membership categories as stated in the legislation.

Reflectiveness refers to a Planning Council’s membership consisting of at least 33 percent HIV+, non-conflicted individuals who receive Part A funded services. (A non-conflicted individual is someone who is not an officer, employee, or consultant to any provider that receives Part A funds)

*Please note that council membership is limited to two representatives from any organization.

Your time on the Council

  • Planning Council meetings will be held ten times per year with strict adherence to its planning cycle.
  • The length of meetings vary anywhere from one hour to the entire day .
  • Members who miss three Planning Council or committee meetings during any calendar year will be removed from the council.
  • Membership shall be for two years and shall commence upon the date of  approval. Members may serve consecutive terms if they meet all membership requirements, successfully complete the application and nomination process, and are reappointed.
  • No member may hold a voting seat for more than four consecutive years in any six year period, and may not hold a voting seat for more than eight years total.

New Member Application Process

 

Join the planning council. Applications available HERE!

 

Directions:

Please complete the application, and sign the Statement of Member Commitment. Return the completed form to:

 

City of Paterson

Division of Health & Human Services

Ryan White Grants Division

125 Ellison St., Paterson, NJ 07505

Phone: 973.321.1336

 

 

Email: thomas@collaborativeresearch.us

 

  • All information in this application is confidential. Terms for Planning Council members are for two years, with a maximum of three term limit.
  • Once received, your application will be reviewed to ensure it is complete. We will contact you to confirm we have received it.
  • Your application will then be added to the pool of applications for the Membership and Nominations Committee to review.
  • At each monthly Membership and Nominations Committee meeting, the membership profile of the Planning Council is reviewed. If new members are needed, the committee will review all of the current applications.
  • If your application is chosen, you will be contacted to confirm that you wish to participate. If you agree, you will be recommended for interview with the Membership and Nominations Committee, and if approved, will be forwarded to the Mayor of the City of Paterson for appointment. Generally, it will take about a month for the Mayor’s Office to consider your appointment. You will also be encouraged to begin taking part in Planning Council activities.
  • If we do not choose your application right away, don’t worry! New members are appointed as people leave the Council, so sometimes it can take a while. We will keep your application active for future membership reviews, and we will keep you informed of the status of your application. In the meantime, you are welcome to join a committee, and take part in any of our meetings as a member of the public.

 

If you have any questions or need more information please contact:____________

e:   ____________

m:  ____________

 

The Paterson Passaic-County/Bergen County HIV Health Services Planning Council is a federally mandated community group appointed by the Mayor of Paterson, NJ.

 

 

Who's Who in the Part A

Program and What They Do

  • The Chief Elected Official (CEO)

     

    • Is in charge of the major city or county in the EMA or TGA, such as a mayor, chair of the county board of supervisors, county executive, or county judge.
    • The  person who officially receives the Ryan White Part A funds.
    • Responsible for making sure that all the rules about using Ryan White Part A funds are followed.
    • Usually picks an agency to manage the Part A grant.
    • Establishes the planning council and appoints its members.
  • The Grantee

     

    • The word “grantee” means the person or organization that actually carries out Ryan White Part A tasks.
    • The grantee can be a local government agency.
  • The Planning Council

     

    • The CEO appoints a planning council.
    • The planning council (and its staff) must carry out many complex planning tasks.
    • Planning Councils consist of members from various groups and organizations and at least one third (33 percent) of the planning council members must be PLWHA who receive Part A services and do not have a conflict of interest.
  • HRSA/HAB Div. of Service

    Systems (DSS)

     

    • The HRSA HIV/AIDS Bureau's (HAB) Division of Service Systems (DSS) is  responsible for administering Part A and Part B throughout the country.
    • HRSA is an agency within the U.S. Department of Health and Human Services.
    • Each EMA or TGA is assigned a Project Officer who works in DSS. Project Officers help the grantee and planning council do their jobs and make sure that they are running the local Part A program as the Ryan White legislation says they should.

HRSA DISCLAIMER

This project is supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) under the Ryan White HIV/AIDS Treatment Extension Act of 2009 (Public Law 111-87) via grant H89HA00007.

This document was funded with 100% governmental sources. The information or content and conclusions are those of the Nevada Office of HIV/AIDS Part B Program and should not be construed as the official position or policy of, nor should any endorsements be inferred by HRSA, HHS or the U.S. Government.

 

PHOTOGRAPH DISCLAIMER

The people in the photos on this web site are models and used for illustrative purposes only unless otherwise noted – no representation regarding HIV status is made and should not be inferred.

This site contains HIV or STD that may not be appropriate for all audiences.

Since HIV and other STD's are spread primarily through sexual practices or by sharing needles, prevention messages and programs may address these topics. If you are not seeking such information or may be offended by such materials, please exit this website.

RYAN WHITE HIV/AIDS

PROGRAM FUNDING OPPORTUNITIES

The Ryan White HIV/AIDS Program

 

  • The Ryan White HIV/AIDS Program (previously known as the Ryan White CARE Act) is a Federal program that funds services for people living with HIV/AIDS (PLWHA).
  • Ryan White services are to be used only for those who cannot pay for the care they need and funds are to be used as the “payer of last resort”.
  • The legislation spells out who is eligible for services and describes how the money can be used.
  • Most Ryan White funds go to pay for medical and support services for PLWHA and their families.
  • The major goal of this program is to get PLWHA into care early and help them stay there and remain healthy.

 

The San Antonio Ryan White TGA Part A Program

  • Part A funds go to local areas that have been hit hardest by the HIV epidemic.
  • These areas are called eligible metropolitan areas (EMAs) or transitional grant areas (TGAs).
  • San Antonio is a TGA,  meaning it is a metropolitan area with between 1,000 and 1,999 new cases of AIDS reported in the past five years and at least 1,500 cumulative living cases of AIDS as of the most recent calendar year.
  • Part A money goes to the chief elected official (CEO) of the major city or county government in the EMA or TGA.
  • The CEO is legally the grantee, but usually chooses a department or other entity to manage the grant.
  • That entity is called the grantee,  and is responsible for ensuring that the grant funds are used correctly.
  •  The grantee works with the Part A planning council in making decisions about how to use the funds.

 

The Award Process

Each year Congress approves different amounts of funds for Ryan White programs, including Part A which is then divided into formula and supplemental funds.

  • EMA's or TGA's must submit a grant application to HAB/DSS each year to receive formula and supplemental Part A funds.
  • Grants are written by the Grantee and submitted each September.
  • EMA's or TGA's must submit a grant application to HAB/DSS each year to receive formula and supplemental Part A funds.
  • Grants are written by the Grantee and submitted each September.
  • The grant year or fiscal year runs from March 1st to February 28th each year.
  • The annual planning cycle, which the Planning Council operates on, is from September to August each year.